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  • VCCC Alliance
03 Jan 2024

Research Project Support Officer (Regional Innovations)

A unique opportunity is available for a Research Support Project Officer to join our Regional Innovations Team. You'll be responsible for coordinating the implementation of research and education projects within our Regional Innovations program, providing critical administrative support and liaising with a wide range of stakeholders.

  • Opportunity to work with a wide range of interesting and passionate healthcare stakeholders
  • Work on cancer research programs with important and game changing purpose
  • Fabulous opportunity to further develop your own skills within a supportive and dedicated team
  • Competitive market salary with generous NFP salary packaging available
  • Flexible working from home and Parkville office

As an alliance of 10 research, academic and clinical organisations, the Victorian Comprehensive Cancer Centre Alliance, supported by funding from the Victorian Government, continues its ground-breaking work developing and implementing innovative programs aimed to improve outcomes for patients with cancer. 

This position is being offered as a part-time (0.6-0.8FTE), maximum term contract to Mid-2024, linked to current program funding.

About the role

The Research Support Project Officer will be responsible for coordinating the implementation of projects, including research and educational events, mainly within the VCCC Alliance Strategic Program Plan Regional Innovations Program.

The VCCC Alliance Regional Innovations Program (SPP Program 7) is an innovative program that seeks to improve clinical trial participation in the Victorian regional Health Services, build supportive partnerships with 8 regional health services, address educational needs of regional health services, and implement a framework to support less common cancers.

About the Opportunity

The Research Support Project Officer will work closely with the Project Manager, Regional Innovations, key stakeholders from within the VCCC Alliance and internal colleagues to prioritise and drive the execution of multiple complimentary projects within the Regional Innovations program.

This role of Research Projects Support Officer is primarily responsible for providing administrative and coordination support for research and education initiatives within the VCCC Alliance Regional Innovations program.

This role enables the Program Managers and stakeholders to fully leverage the cross-functional way in which we work by acting as a key liaison between parties. The Research Project Support Officer will ensure the flow of information between these cross-functional teams makes sense and is delivered in a timely manner.

Key Responsibilities       

The Project Officer will be responsible for coordinating delivery of research and educational projects. Key responsibilities will include:

  • Provide project support, communication and coordination requirements under the guidance of the Regional Innovations Program Manager and Regional Innovations Project Manager, including liaising with internal VCCC Alliance project team members, Regional Leads, Project Chairs, steering groups and working groups, regional partnership officers along with other key stakeholders as required.
  • Support the development and delivery of VCCC Alliance Regional Innovations activities and events including working with project team members, venue managers, AV specialists, etc.
  • Organise and attend key stakeholder meetings, supporting the administration of agendas, and following up on meeting minutes and actions as required.
  • Providing administrative support for the development of project plans across the Regional Innovations Program in collaboration with the relevant colleagues.
  • Performing administrative duties and tasks related to the co-ordination and execution of workshops, meetings, events, symposia, conferences, and webinars pertaining to the Regional Innovations Program and other initiatives as required.
  • Coordinating a variety of administrative processes including email communication, maintaining contact lists and files, developing and distributing agendas and minutes, document management, report writing, follow up of invoices and contracts, and other general administration as required by projects.

About You

You will use your highly developed communication and organisational skills to bring together key stakeholders and colleagues. You will bring a highly organised, proactive and energetic approach to everything you do. You will work collaboratively within a cross functional internal team, and a variety of healthcare stakeholders, including consumers, to drive forward important research projects.

You will have:

  • A tertiary degree in a relevant discipline such as health, social science, communications or management.
  • Strong project support and administrative experience including demonstrated experience coordinating meetings, agendas and events – hybrid meeting experience an advantage.
  • Demonstrated experience working as part of a cross functional team.
  • Comfortable and experienced in managing collaborative relationships with senior/key stakeholders.
  • Experience using project management frameworks, including tracking milestones and timelines.
  • Excellent written and oral communication skills appropriate for a range of audiences.
  • Experience and skill to adjust processes to problem solve and remove unnecessary complexity.
  • Proficient in the use of Microsoft Office Suite including PowerPoint and Excel and online meeting technologies such as Zoom, MS Teams or similar.
  • Desirable to have experience working in the health and medical research sector or background working in a clinical/health sciences environment.

What’s on Offer

  • Flexible work arrangements, a hybrid model with laptop and ergonomic reimbursements for your home set up
  • Family friendly workplace with flexible hours available along with 48/52 options
  • 15 days personal / carer’s leave
  • Personal development plan and opportunities for stretch and learning both on the job and via structured course
  • Work with a close-knit, fun, friendly and passionate team, with opportunities to continue your own development in health education from and with a team of highly talented educators 
  • Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card
  • Supportive team environment and inclusive culture with clear vision and inspiring strategic direction

Our Values

  • Better Together: we connect and support to empower sustainable change
  • Integrity: we are respectful of each other and the cancer community and accountable for our contribution
  • Bold: we cultivate ideas and dare to innovate
  • Patient-Centred: we place patients with cancer at the centre of all we do
  • For All: we champion equity of cancer care for every Victorian

Equity & Inclusion

The VCCC Alliance values diversity and is an equal opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

We welcome people of all backgrounds and identities to apply to this position and we encourage applications from Aboriginal and Torres Strait Islander candidates. In the spirit of reconciliation, the VCCC Alliance acknowledges the traditional owners and custodians of the lands on which we carry out our work across Victoria and we recognise and value their continuing cultural heritage, beliefs and deep connection with the land and waters. 

About the VCCC Alliance

The vision for the VCCC Alliance is to save lives through the integration of consumer-engaged cancer research, education and patient care. 

Founded in the holistic principles of the internationally-recognised Comprehensive Cancer Centre model, the VCCC alliance brings together 10 of Victoria’s leading research, academic, and clinical institutions to achieve what can only be done through state-wide collaboration. Together we will improve outcomes in cancer in metropolitan, regional and rural Victoria, and forge new approaches to cancer research, education, and patient care for all.

The VCCC Alliance’s multi-site, multi-disciplinary model brings together the complementary strengths of Peter MacCallum Cancer Centre, Melbourne Health (including The Royal Melbourne Hospital), the University of Melbourne, Walter and Eliza Hall Institute of Medical Research, The Royal Women’s Hospital, The Royal Children’s Hospital, Western Health, St Vincent’s Hospital Melbourne (including St Vincent's Institute), Austin Health (including the Olivia Newton-John Cancer Research Institute and Austin Lifesciences) and Murdoch Children’s Research Institute. 

VCCC Alliance’s tight-knit staff team form a backbone working to enable collaborative efforts across the VCCC Alliance and beyond. 

Contact for Enquiries

For further information regarding the role, please contact Jessica Freeman, Program Manager, Regional Innovations ([email protected]).

If you require any adjustments to participate in our recruitment process, please let us know in your application.

Secondment

With the ongoing objective of enhancing relationships with our alliance partners, this position may be able to be arranged as a secondment within a VCCC Alliance partner organisation. Employees within the VCCC Alliance are also encouraged to contact Nell Keenan, People and Development Advisor VCCC Alliance, ([email protected]) to explore the possibility of a suitable arrangement.

To apply

Download a copy of the position description.

Applicants must have permanent residency to be considered. As VCCC Alliance is located within a hospital, triple vaccination is required prior to commencement, unless exempt.

To be considered for this role please include CV and a covering letter addressing the key selection criteria covered in the Position Description.

All applications must be lodged via SEEK by midnight, Sunday 14th January 2024.

The closing date may be brought forward if applications meeting the key selection criteria are received in advance of this date.

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