EOI: Coordinator for World Indigenous Cancer Conference 2024

Part-time contract offered as a 12-month appointment

• Great way to expand your network and work with a diverse range of stakeholders

• This position may be worked in conjunction with your existing role, offered as a 12-month 0.4FTE (15.2 hours p/week) appointment for a program/project coordinator with a background in project management, events coordination and general administration.

• This position is offered either as a secondment or funded opportunity.

The Position 

The Victorian Comprehensive Cancer Centre Alliance (VCCC Alliance) is hosting the 3rd World Indigenous Cancer Conference (WICC) in Naarm, Melbourne, March 2024.

Hosted by the VCCC Alliance and held in partnership with the International Agency for Research on Cancer (IARC), WICC 2024 will bring together a wide range of researchers, public health practitioners, clinicians, nurses, advocacy groups, allied health and other related professionals, and Indigenous community groups and leaders from around the globe.

The WICC Coordinator position sits within the Health Equity team and will work closely with internal and external stakeholders, including the professional conference organisers, co-hosts and sponsors to deliver Conference activities successfully. Working under the guidance of the Health Equity Manager, the incumbent will be responsible for the administration of the WICC, supporting communications, registrations, sponsorship, social media, and updating the website in liaison with the Digital Communications Manager. The WICC Coordinator will also provide secretariat support for the co-convenors, and the organising, cultural governance, and scientific committees. The role of WICC Coordinator will act as the liaison point between the venue and professional conference organiser and the Health Equity Manager.

Main Responsibilities 

In this part-time role, you will be responsible for a range of conference-related activities, from administration to events coordination, including:   

• Support the co-convenors of the WICC. This will include general administration tasks, organising meetings, attending meetings, implementing follow-up actions from convenor meetings and the like.
• Support the organisation of scientific and cultural governance meetings. Similarly, this will include administration, organising meetings and attending meetings and will also include supporting or implementing follow-up actions arising out of these meetings.
•  Provide conference and project administration and coordination support, including tasks such as: drafting/revising of event templates and documents, maintaining up to date data collection, managing conference workplan, timetable and runsheets, obtaining presenter recording consent, contributing to event planning meetings, completing updates for relevant events via email, social media and website, and keeping relevant colleagues informed of progress and updates.
• Provide proactive and timely communications to presenters, event registrants and attendees including email correspondence with upcoming event reminders, updates and important event access information.
• To be eligible for this role you must have a valid Right to Work in Australia and be fully vaccinated against COVID-19 (three vaccinations) due the cancer hospital setting we work within. Satisfactory completion of National Police Check will also be required.

About You  

You will pride yourself on your communication, administration and time-management skills and enjoy working in a collaborative team environment.

You will have:

• Previous work experience in events or conference management requiring skills in general administration requiring communication with multiple stakeholders and detailed coordination
• Experience working with Aboriginal and/or Torres Strait Islander peoples and communities
• Proven organisational skills requiring attention to detail and follow through
• Excellent written and oral communication skills, including excellent spelling, vocabulary and grammar
• Tertiary degree or working towards in a relevant discipline such as health, social science, communications, events management, community development, or related field, or equivalent work experience in a program/project management/events environment.

About the VCCC Alliance

The vision for the Victorian Comprehensive Cancer Centre Alliance (VCCC Alliance) is to save lives through the integration of consumer-engaged cancer research, education and patient care.

Operating Environment

The alliance’s multi-site, multi-disciplinary model brings together the complementary strengths of Peter MacCallum Cancer Centre, Melbourne Health (including The Royal Melbourne Hospital), the University of Melbourne, Walter and Eliza Hall Institute of Medical Research, The Royal Women’s Hospital, The Royal Children’s Hospital, Western Health, St Vincent’s Hospital Melbourne (including St Vincent's Institute), Austin Health (including the Olivia Newton-John Cancer Research Institute and Austin Lifesciences) and Murdoch Children’s Research Institute.

The VCCC Alliance’s tight-knit staff team forms a backbone working to enable collaborative efforts across the VCCC Alliance and beyond. 

Equity & Inclusion

VCCC Alliance is an equal-opportunity employer and is committed to providing a workplace free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

The VCCC Alliance makes decisions on employment, engagement, promotion and reward on the basis of merit. We are committed to all aspects of equal opportunity, diversity and inclusion in the workplace and to providing all staff, contractors, appointees, secondees, consumers, volunteers and partners with a safe, respectful and rewarding environment. This commitment is set out in more detail in the VCCC Alliance Equal Opportunity Policy and Bullying Prevention Policy.

Further Information 

This position is offered as either a funded or secondment opportunity.

Term: 12 months, ideally commencing in May 2023.  Fractional appointment of 0.4FTE (15.2 hours per week)

For further information or to discuss the position further, please contact the Manager, Health Equity, Dr Vijaya Joshi: [email protected]

To Apply

Expressions of Interest should consist of your CV and a covering letter that addresses the selection criteria set out in the Position Description.

Please lodge your Expression of Interest via email with the Manager, Health Equity, Dr Vijaya Joshi [email protected], no later than 5pm Friday 12th May.