Events Coordinator

Maximum term contract to 30 June 2024

What we do

Despite having some of the best cancer outcomes in the world, cancer remains one of the leading causes of death and disease burden in Victoria. The VCCC Alliance is a joint venture of academic, research and clinical member institutions working together to change that. 

Our 10 members include Peter MacCallum Cancer Centre, The Royal Melbourne Hospital, WEHI, The Royal Children’s Hospital and Western Health.

Through the VCCC Alliance these institutions are collaborating to improve the cancer system and accelerate the translation of scientific evidence into better outcomes for all people affected by cancer across Victoria.

About the Opportunity 

This is a fantastic opportunity to join a change-making, collective impact organisation and apply your super organised event coordination skills in a dynamic, purpose-driven environment. This role will see you planning and coordinating the full suite of VCCC Alliance events ranging from webinars to online symposiums and in-person awards, conferences, consultative forums and other events. The VCCC Alliance hosts over 100 events throughout the year, many of which are generated by the Education Portfolio.

This is a role in which you will combine creativity and problem-solving abilities with pragmatic organisational skills. This is a terrific opportunity to be an integral member of a friendly and highly-regarded team. As Events Coordinator you will collaborate with a wide range of internal and external stakeholders providing you with a range of interesting and valuable experience within the health sector. 

Key Responsibilities 

• Providing comprehensive event management support for VCCC Alliance events, including logistics for the weekly Monday Lunch Livestream webinars
• Establishing and implementing processes and plans to support efficient and effective event briefing and organisation and forward planning for event schedules
• Liaison with Professional Conference Organisers, other event managers and suppliers as needed to organise events
• Working collaboratively with the communications team to ensure events are publicised with adequate lead time 
• Working closely with Program Managers and expert Leads to organise workshops, majory meetings, webinars, calendar events, symposia and conferences and the evaluation of key events  
• Providing ‘on-the-ground’ support to ensure smooth running of events, including audio visual and other presentation requirements
• Managing sponsors and sponsorship proposals associated with events in liaison with the communications team
• Supporting major PR events such as setting up for events, running booths, presentations and organising collateral
• A tertiary qualification, preferably in Event Management or Communications/Marketing, or significant relevant work experience.

About You  

You will be a positive, proactive and adaptable individual who likes using your initiative, contributing to a professional team, and collaborating with others to achieve high quality results. You will have: 

• Previous work experience utilising outstanding administration and organisational skills in similar role, in events and/or marketing/communications
• Experience organising, implementing, and evaluating conferences and online and public events, with and understanding of best practice event management 
• Experience working with event technologies including audio visual, video conferencing, event management apps and webinars
• Experience in managing venue and catering providers and proven ability to manage an event budget and schedule from end to end
• Excellent interpersonal, organisation and communication skills
• Well-developed keyboard and computer skills in Microsoft applications, website CMS, database management and online event management platforms

What’s on Offer 

• Flexible work arrangements, a hybrid model with laptop and ergonomic reimbursements for your home set up
• Family friendly workplace with flexible hours available along with 48/52 options
• 15 days personal / carer’s leave
• Personal development plan and opportunities for stretch and learning both on the job and via structured course
• Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card
• Supportive team environment and inclusive culture with clear vision and inspiring strategic direction 

Team Values

Better Together we connect and support to empower sustainable change

Integrity we are respectful of the cancer community and accountable for our contribution

Bold we cultivate ideas and dare to innovate

Patient-Centred we place patients with cancer at the centre of all we do

For All we champion equity of cancer care for every Victorian

Equity & Inclusion

The VCCC Alliance values diversity and is an equal opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

We welcome people of all backgrounds and identities to apply to this position. We encourage applications from Aboriginal and Torres Strait Islander candidates. In the spirit of reconciliation, the VCCC Alliance acknowledges the traditional owners and custodians of the lands on which we carry out our work across Victoria and we recognise and value their continuing cultural heritage, beliefs and deep connection with the land and waters. 

Contact for Enquiries 

For further information regarding the role, please contact Kyleigh Smith, Associate Head of Education: [email protected]

Secondment 

With the ongoing objective of enhancing relationships with our alliance partners, this position may be able to be arranged as a secondment within a VCCC Alliance partner organisation. Employees within the VCCC Alliance are encouraged to contact Christine Morton, Head of People & Culture via  [email protected] or 0411 955 215 to explore the possibility of a suitable arrangement.

TO APPLY

Download the position description.

Applicants must have permanent residency to be considered. As VCCC Alliance is located within a hospital, triple COVID-19 vaccination is required prior to commencement, unless exempt.

To be considered for this role please send your CV and a covering letter addressing the key selection criteria set out in the Position Description. 

All applications must be lodged via SEEK by 5pm Monday 30 May, 2022.