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  • Job
  • VCCC Alliance
22 Dec 2021

Office Manager and Accounts Administrator

Full time or 0.8/0.9 Negotiable

We are seeking a confident and experienced Office Manager/Senior Administrator who is seeking a varied role working across facilities, OH&S coordination, office and asset management, accounts payable and payroll, HR Administration with some event coordination.

Maximum-term contract to 30 June 2024

  • Loads of variety to apply and further develop your multi-faceted skills
  • Work with a collaborative and friendly team
  • Generous salary packaging available

The Victorian Comprehensive Cancer Centre (VCCC Alliance) provides groundbreaking work developing and implementing innovative, system-changing programs aimed to improve outcomes for patients with cancer. Situated in Parkville, we are an alliance organisation working across ten different medical research organisations.

About the Role

This role is a central contact and liaison point for administrative and office queries from our VCCC Alliance team members and sits within the Corporate Services team, reporting to the Director of Corporate Services, with a dotted reporting line to both the Finance Manager and Head of People and Culture.

This role also plays a key part in supporting and optimizing VCCC Alliance staff to transition effectively to a hybrid model of working; both when in the office in effectively utilising shared spaces and video conferencing tools with the assistance of IT support, as well as when working remotely from home.  We are seeking applicants who are both available and accessible onsite on a regular basis to facilitate this process through triaging problems for support, educating staff through quick guides, training and communicating as well as time permitting, supporting internal events and meetings.

About You

You’re highly organised, proactive and enjoy planning, with a high degree of attention to detail while multi-tasking and working across a diverse range of responsibilities in a fluid environment.

You’re highly responsive, resourceful and enjoy assisting others, you like working with processes and implementing qualitative improvements when required, trouble shooting and thinking on your feet while calm and resourceful, working collaboratively with stakeholders to facilitate the delivery of high quality office management and account/payroll administration for less than 50 VCCC team members.

You’re a skilled communicator who builds strong and effective relationships across a diverse mix of both internal and external stakeholders, you enjoy being an integral member of a fun, friendly team and getting involved in coordinating internal events, social activities and planning days.

You will have:

  • Significant experience in general administration and office management
  • Previous bookkeeping experience and experience in Xero or similar system
  • Experience in working collaboratively and professionally with multiple internal and external stakeholders
  • Ability to manage confidential information with discretion and diplomacy
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Suite including PowerPoint and Excel

Desirable:

  • Meeting coordination experience and experience with videoconferencing/remote access tools – distinct advantage
  • Payroll experience (KeyPay or other payroll system)
  • HR administration/coordination experience

Diploma in Business Administration or similar qualification and/or significant experience working in a senior professional administration role that included operations and/or general office management.

About the VCCC Alliance

The vision for the VCCC Alliance is to save lives through the integration of consumer-engaged cancer research, education and patient care.

Founded in the holistic principles of the internationally-recognised Comprehensive Cancer Centre model, the VCCC Alliance brings together 10 of Victoria’s leading research, academic, and clinical institutions to achieve what can only be done through state-wide collaboration. Together we will improve outcomes in cancer in metropolitan, regional and rural Victoria, and forge new approaches to cancer research, education, and patient care for all.

Team Values

Better Together – we connect and support to empower sustainable change
Integrity – we are respectful of the cancer community and accountable for our contribution
Bold – we cultivate ideas and dare to innovate
Patient-centred – we place patients with cancer at the centre of all we do
For All – we champion equity of cancer care for every Victorian

Equity & Inclusion

The VCCC Alliance values diversity and is an equal opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

Contact for Enquiries

For a confidential conversation regarding the role, please contact Caroline Bando, Business Partner, People and Culture team (Tues, Thurs, Friday) on 0407 042 369.

Secondment

With the ongoing objective of enhancing relationships with our alliance and partners, this position may be able to be arranged as a secondment, dependent on the current employer’s approval. This can be discussed at the early stages of the application process and VCCC Alliance People & Culture will be happy to support the necessary arrangements. For queries regarding a possible secondment, please contact Caroline Bando on 0407 042 369 (Tues, Thurs and Friday) to discuss the possibility of a suitable arrangement.

To Apply

Download a copy of the position description

Applications should consist of your CV and a covering letter outlining the key reasons for your interest in the role specifically addressing the key selection criteria in the position description. Permanent residency is required.

Please lodge your application via Seek, no later than 5pm, Sunday 16 January 2022. The closing date may be brought forward if applications meeting the key selection criteria are received in advance of this date. Interviews are planned to occur from 20 January 2022.