Project Support Officer

As a collective impact organisation, the VCCC Alliance is made up of 10 academic, research and clinical member institutions, bringing them together to strategically focus on changing the way we tackle cancer in Victoria.

We have a newly created Project Support Officer role on offer for an enthusiastic and organised person who is willing to learn and looking to build their career in project coordination, working as a key member of our Quality and Strategic Initiatives (QSI) Team

Our QSI Team cover a broad range of disciplines, providing a central centre of excellence for the VCCC Alliance. The team are responsible for providing quality project management, evaluation and reporting frameworks, coordinating business case development, overseeing and furthering cancer consumer involvement and implementing health equity initiatives.

About the Opportunity

This position offers a fabulous career opportunity for an ambitious project officer who is looking to expand their skills by gaining a wide and interesting range of hands-on experience.  Reporting to the Head, Quality and Strategic Initiatives, the Projects Support Officer will play an important role in supporting the QSI Team with the implementation of processes and projects to drive effective program delivery, implementation of quality initiatives and cancer consumer involvement activities.

As the Project Support Officer, you will enjoy working in a fluid, fast-paced environment, applying your strong organisational skills to a mix of day-to-day project administration, while being provided with the flexibility to work from home and in-office as best suits the work you are doing.  You will thrive on taking responsibility for the administrative and organisational elements across QSI’s multiple portfolios and projects, prioritised in close liaison with QSI Team and Head, QSI.

This position is offered as a part time, maximum term contract to 30 June 2024. Opportunity to extend beyond this date will be dependent on renewed strategic funding and associated operational requirements.

If you are someone who thrives in a cross-functional team environment, learning from colleagues and also able to use your initiative to work autonomously, you’re going to love this job!

Outline of Main Responsibilities

• Work with the QSI Team in the development and review of workflows, frameworks, templates, policies and procedures required to meet the team goals:
  • identify potential process improvement opportunities in communication with the Head of QSI, and QSI colleagues
• Manage the QSI operational plan and risk register
• Assist the QSI Team with event and meeting coordination:
  • organise and attend key stakeholder meetings with members of the QSI team and follow up on meeting actions as required
  • coordinate workshops, meetings, events, and teleconferences
  • coordinate the preparation and delivery of agendas and meeting minutes, production of slide packs, videos, and management of meeting recordings and minutes/notes
• Coordinate a variety of administrative and document management processes, report writing, tracking invoices and contract terms, and working with sometimes confidential information
• Work closely with the Manager, Consumer Involvement to develop practice and procedures to support consumer engagement across the VCCC Alliance
• Assist with analysis and reporting, and support agreed project deliverables for the Cancer Consumer Advisory Committee, reporting on performance and impact to key internal stakeholders and external stakeholders (eg. Dept of Health)
  • Undertake administrative tasks associated with the recruitment, induction, and remuneration and confidential management of consumer information.

About You:  

You will be a positive, can-do person who loves what they do. You may be studying or looking for part time flexibility and looking to build your breadth of skills and experience. Prior experience in project/program coordination is an advantage, including the tracking of risks and deliverables. You will:

• be well-grounded, energetic, efficient and achievement oriented
• have excellent communication skills, practiced at collaborating with team members and effectively communicating with stakeholders at all levels
• have superior written communication skills, with experience developing clear procedures, presentations, agendas and reports
• have experience in organising events and meetings, including secretariat experience (preparing and sending agendas, minute taking and hybrid meeting coordination), and document management
• like having the freedom to use your initiative, consciously looking to remove unnecessary complexity and improve processes
• you will be proficient in the use of Microsoft Office Suite including PowerPoint and Excel and online meeting technologies such as Zoom, MS Teams or similar
• hold a tertiary degree, or be working toward completing a degree, in a relevant discipline such as health, social science, communications or management
• be advantaged if you have a background working in a clinical/health sciences environment

What’s on Offer

• Flexible work arrangements, a hybrid model with laptop and ergonomic reimbursements for your home set up
• Family friendly workplace with flexible hours available along with 48/52 options
• 15 days personal / carer’s leave
• Personal development plan and opportunities for stretch and learning both on the job and via structured course
• Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card
• Supportive team environment and inclusive culture with clear vision and inspiring strategic direction

Our Values

• Better Together we connect and support to empower sustainable change
• Integrity we are respectful of the cancer community and accountable for our contribution
• Bold we cultivate ideas and dare to innovate
• Patient-Centred we place patients with cancer at the centre of all we do
• For All we champion equity of cancer care for every Victorian

About the VCCC Alliance

The vision for the VCCC Alliance is to save lives through the integration of consumer-engaged cancer research, education and patient care.

Founded in the holistic principles of the internationally-recognised Comprehensive Cancer Centre model, the VCCC alliance brings together 10 of Victoria’s leading research, academic, and clinical institutions to achieve what can only be done through state-wide collaboration. Together we will improve outcomes in cancer in metropolitan, regional and rural Victoria, and forge new approaches to cancer research, education, and patient care for all.

The VCCC Alliance’s multi-site, multi-disciplinary model brings together the complementary strengths of Peter MacCallum Cancer Centre, Melbourne Health (including The Royal Melbourne Hospital), the University of Melbourne, Walter and Eliza Hall Institute of Medical Research, The Royal Women’s Hospital, The Royal Children’s Hospital, Western Health, St Vincent’s Hospital Melbourne (including St Vincent's Institute), Austin Health (including the Olivia Newton-John Cancer Research Institute and Austin Lifesciences) and Murdoch Children’s Research Institute.

VCCC Alliance’s tight-knit staff team form a backbone working to enable collaborative efforts across the VCCC Alliance and beyond.

Equity & Inclusion

The VCCC Alliance values diversity and is an equal opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

We welcome people of all backgrounds and identities to apply to this position and we encourage applications from Aboriginal and Torres Strait Islander candidates. In the spirit of reconciliation, the VCCC Alliance acknowledges the traditional owners and custodians of the lands on which we carry out our work across Victoria and we recognise and value their continuing cultural heritage, beliefs and deep connection with the land and waters. 

Contact for Enquiries: 

For further information regarding the role, please contact Lisa Somerville, Head of Quality & Strategic Initiatives: [email protected]  

If you require any adjustments to participate in our recruitment process, please let us know in your application.

Secondment: With the ongoing objective of enhancing relationships with our alliance partners, this position may be able to be arranged as a secondment within a VCCC Alliance partner organisation. Employees within the VCCC Alliance are also encouraged to contact Christine Morton to explore the possibility of a suitable arrangement.

TO APPLY:

Applicants must have permanent residency to be considered. As VCCC Alliance is located within a hospital, triple vaccination is required prior to commencement, unless exempt.

To be considered for this role please send your CV and a covering letter addressing the key selection criteria covered in the Position Description.

All applications must be lodged via SEEK by 5pm Sunday 11 December, 2022.

This ad may close earlier if suitable applications are received in advance of this date.