Maximum term part time (0.6FTE) contract to 30 June 2024
Flexible – 3 days per week or equivalent 22.8 hours over 4 days per week
- Support the next generation of the cancer workforce in Victoria to commence exciting internships.
- Loads of variety within a supportive and friendly team.
- Contribute to a purpose-driven organisation.
- Flexible hybrid working from home and from our Parkville office.
- Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card.
Despite having some of the best cancer outcomes in the world, cancer remains one of the leading causes of death and disease burden in Victoria. The VCCC Alliance is a joint venture of academic, research and clinical member institutions working together to change that.
Our 10 members include Peter MacCallum Cancer Centre, The Royal Melbourne Hospital, WEHI, The Royal Children’s Hospital and Western Health.
Through the VCCC Alliance these institutions are collaborating to improve the cancer system and accelerate the translation of scientific evidence into better outcomes for all people affected by cancer across Victoria.
About the Internship program
The aim of the SKILLED Clinical Trials Internship Program is to increase the numbers of scientists, including PhD, Masters and Honours level scientists, with the skills to be Study Coordinators and Clinical Trials Assistants within the clinical trials sector across metropolitan and regional Victoria. The program objectives are to:
- Strengthen the Victorian clinical trials sector by introducing science educated graduates into the workforce
- Demonstrate utility and implementation of relevant theoretical knowledge into practice of the workforce education and training program
- Provide a career entry pathway and retain SKILLED intern graduates in the cancer clinical trials sector, particularly in regional Victoria
- Continue to build the program through incorporation of additional craft groups and clinical trial sites across Victoria
- Continually improve the quality and adapt the SKILLED educational programming to reflect the emergent needs of the clinical trials sector in both urban and regional sites
- Ensure the lived experience of cancer is embedded in all programming to provide the interns with perspective, empathy and purpose.
About the opportunity
We have a fast-paced, interesting part-time position on offer for an experienced administration expert, with recruitment experience (preferably grad recruitment) who is super-organised with an eye to detail and excellent interpersonal skills. The Internship Program Coordinator position on offer is responsible for coordinating the graduate recruitment of interns across Victoria, in collaboration with metro and regional cancer clinical trial host sites, with the next intake scheduled as soon as September!
In this role, you will work as part of a small and supportive team responsible for coordinating end-to-end intern recruitment and placement and the smooth organisation and scheduling of multiple educational and training activities that arise out of and that support the VCCC Alliance SKILLED Internship program. You will be responsible for a range of activities associated with coordinating the training and programmatic aspects of the SKILLED Internship Program, ranging from placement to induction and certification. Key responsibilities include:
- Coordinate and facilitate the end to end host intern recruitment process from job ad to placement, working closely with the SKILLED team on shared responsibilities
- Liaise with intern placement host sites and coordinate intern interview processes, including scheduling and ongoing progress updates to completion
- Administratively coordinate the operational aspects of both the Clinical Trial Assistant and Study Coordinator intern placements, including training milestones, intern and/or Host site support where needed, with care and attention to detail
- Engage with and maintain effective relationships with clinical trials, education and university sector contacts to support the successful implementation of intern-related activities and in order to meet program goals
- Coordinate, schedule and assist with the facilitation of intern orientation and induction training, online and in-person, and coordinate other workshop program schedules associated with the SKILLED program:
- Oversee and support the Internship & Education Administrator to enable them to provide necessary instructions to interns and host sites on how to access the VCCC Alliance Centre for Cancer Education resources and Google Docs to supplement interns’ learning and enable completion and submission of competency assessments
- Coordinate internship presentation events, organise such things as invites, agendas, ZOOM access and recordings
- Book educators/presenters, venues, catering and equipment for pre-arranged training sessions including set-up for remote and in-room access and recording of sessions as required
Organise and participate in presentations to science students from university partners
- Organise and participate in presentations to science students from university partners.
About you
You will be an organised and enthusiastic team player, who thrives on juggling a busy work day while working collaboratively with a variety of stakeholders ranging from students and colleagues to educators and clinical trial site managers. You will have:
- Proven professional administrative experience in a complex and busy work environment (preferably health or tertiary sector), with at least some experience in graduate or other type of recruitment or have worked to closely support recruitment/student intake:
- For example - education/professional development coordinator, graduate program coordinator/officer, relationship liaison officer, graduate recruitment consultant/coordinator, graduate administration officer
- Experience coordinating busy, project-based activities that require attention to detail, organised scheduling ability and excellent follow though
- Experienced in document management and management of confidential information.
- Prior experience in coordinating interview and selection processes, with experience in conducting graduate or other types of interviews a distinct advantage
- Well-developed general administrative skills including experience in organising agendas and meetings with internal and external stakeholders:
- Experience scheduling and coordinating induction and other training workshops, including invites, email communication, virtual meeting coordination/ minute taking
- Strong professional interpersonal skills with the ability to work with a wide range of people from senior management to nervous students
- Excellent oral and written communication skills with experience creating a range of written communication, reports, forms and correspondence
- Skilled in using MS Office suite including MS Excel for graphs and virtual meeting technology such as MSTeam and Zoom. ASANA knowledge an advantage
- Tertiary qualification in a relevant discipline such as business administration, project management, learning and development, human resources or clinical trials desirable, or equivalent level of work experience.
What's on offer
- Flexible work arrangements, a hybrid model with laptop and ergonomic reimbursements for your home set up
- Family friendly workplace with flexible hours available along with 48/52 options
- 15 days personal / carer’s leave
- Personal development plan and opportunities for stretch and learning both on the job and via structured course
- Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card
- Supportive team environment and inclusive culture with clear vision and inspiring strategic direction.
About the VCCC Alliance
The VCCC Alliance is Australia’s first and most ambitious comprehensive cancer centre: a joint venture of 10 member institutions, integrating cancer research, education and clinical care.
Our members are academic, clinical and medical research institutions that are each leaders in their own right. The alliance brings the strengths of these organisations together, generating a critical mass of expertise, patient numbers and resources, underpinned by a pledge to work collaboratively towards shared goals in cancer control.
Our approach of dynamic, inclusive, system-level collaboration coupled with world-class cancer education and the involvement of consumers, helps to accelerate the translation of scientific evidence into better outcomes for all Victorians affected by cancer.
Our programs of work span cancer research and clinical trial development, professional workforce education, leadership, advocacy and equity.
VCCC Alliance’s tight-knit staff team forms a backbone working to enable collaborative efforts across the VCCC Alliance and beyond.
Team Values
Better Together – we connect and support to empower sustainable change
Integrity – we are respectful of the cancer community and accountable for our contribution
Bold – we cultivate ideas and dare to innovate
Patient-Centered – we place patients with cancer at the centre of all we do
For All – we champion equity of cancer care for every Victorian
Equity & Inclusion
The VCCC Alliance values diversity and is an equal-opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.
Contact for Enquiries
For further information regarding the role, please contact Christine Packer, Senior Manager, SKILLED Internship & Regional Advisor ([email protected]).
Secondment
With the ongoing objective of enhancing relationships with our alliance partners, this position may be able to be arranged as a secondment within a VCCC Alliance partner organisation. Employees within the VCCC Alliance are encouraged to contact Christine Morton, Head of People & Culture ([email protected]) to explore the possibility of a suitable secondment arrangement.
To Apply
Download the position description
Applicants must be Australian citizens or have permanent residency to be considered. As the VCCC Alliance is located within a cancer hospital, triple COVID-19 vaccination is required prior to commencement, unless exempt.
For applications to be considered please forward your CV and a cover letter outlining the key reasons for your interest in the role and addressing the key selection criteria set out in the position description.
Please lodge your application via Seek no later than 9.00am, Monday 25 September 2023. The closing date may be brought forward if applications meeting the key selection criteria are received in advance of this date.
